Electronic Notary, E-Notary Colorado

electronic notary e-notaryElectronic Notary, E-Notary Colorado

Colorado notary law allows a Colorado notary to apply to become an electronic notary or e-notary.  The notary must be currently in good standing, must study the Colorado laws for electronic notarization, and submit an online application to the Colorado Secretary of State (SOS).  There is no training or exam required, and there is no application fee.

Electronic notarization is used on electronic documents that are signed electronically by the customer and then notarized electronicallyPaper documents are not used.

E-notarization does not mean remote notarization with a remote notary by audio/video communication.  All requirements of a “wet ink” paper notarization must be met.

Physical Presence

The customer must meet in person (physical presence) with the e-notary and provide satisfactory identification.  There must be a notary certificate on the document.  There must be no blank spaces in the document.  The e-notary follows the normal procedure for an acknowledgment, oath or affirmation with the customer.

Document Authentication Number (DAN)

The e-notary attaches an electronic notary signature and a unique Document Authentication Number (DAN), issued to that notary by the SOS.  Fifty DANs are issued at a time.

The DAN consists of two parts: the notary’s ID number, followed by a random number, generated by the SOS computer.  The DAN is the legal equivalent of using a notary seal or embosser on a paper document.

The notary records the transaction in the notary journal, including the Document Authentication Number.

Electronic Notary Fee

The maximum notary fee allowed for notarizing a paper document is $5.
The maximum notary fee allowed for notarizing an electronic document is $10.

Currently, there is limited use of electronic notarization, but it is expected to grow over time. It can speed up document delivery by sending the document immediately by email or uploading to the destination, without using paper documents, express shipping or U.S. Postal Service mail delivery.

We offer Colorado electronic notary services.

Remote Notarization Update

Note: Some states, including Virginia, have approved the use of remote notarization by two-way audio/video communication with a remote notary.

Colorado Senate Bill SB 17-132 has proposed the use of remote electronic notarization, pending approval by the House, and development of new rules by the SOS. If approved, this procedure may be available in Colorado after July 2018. The proposed maximum fee for remote notarization is $25.

Visit our website for Colorado Springs Mobile Notary services or Colorado Notary Training classes.

[Last-Modified Date 2017-04-23] add review schema, new image, legal update

Electronic Notary, E-Notary Colorado
  • Electronic Notary, E-Notary Colorado
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