A copy certification may be made by a document custodian by presenting a document to a notary. The custodian makes a sworn statement that the document is a true and correct copy of an original document.
A Colorado notary may make a certified copy of certain types of documents. The customer must present the qualifying original document to the notary. The notary can then make a certified copy of the original document.
To prevent fraud, the notary is not authorized to make certified copies of vital records (birth, death, marriage and divorce certificates), public records, publicly recordable documents, and other documents where the originals are kept by a government agency, school, university, business or organization.
Documents marked do not copy or printed on security paper should not be copied.
If the notary is not authorized to make a certified copy of a certain document, the document custodian can make a copy of the original document and attach an affidavit (sworn statement), that the copy is a true, exact and complete copy of the original document.
The customer should check with the intended recipient of the copy to make sure that a Copy Certification by Document Custodian, or Affidavit of True Copy, is acceptable.
Sample Form for Copy Certification by Document Custodian
For a sample form for a Copy Certification by Document Custodian, see Copy Certification by Document Custodian.
Business Records Affidavit
Business records and medical records custodians might need to use a Business Records Affidavit, especially when records are being used as evidence in court.
As blockchain electronic records become more common a Blockchain Records Affidavit may be used by record keepers.
[Last-Modified Date 2020-05-28] added blockchain records affidavit