Chinese Language Notary Guide
A Chinese language notary guide is a tool to help notarize a document written in the Chinese language, or for a signer who speaks Chinese. If the notary does not speak Chinese, this helps to bridge the language barrier. It is similar to a Chinese phrase book used by a tourist when traveling in a Chinese speaking country or community.
In the United States, large Chinese speaking communities are found in New York City, Los Angeles, San Francisco, San Jose, Boston, Chicago, Washington, DC, Seattle, Houston and Philadelphia.
In Colorado, the notary may not use a human as a translator or interpreter. This is because the notary would not know if the translator is being honest. The notary must communicate directly with the signer.
Google Translate is free software that can translate a Chinese document. It is available at https://translate.google.com/ or can be downloaded as a phone application.
You can cut and paste text from a Chinese language document, upload a document file, or enter a website address for translation. That may be useful to translate a Chinese language foreign embassy website.
It helps the notary to use reasonable care to confirm the title and purpose of the document. The translated document is not notarized, so the translation does not need to be 100% accurate. The original document in the Chinese language is notarized.
The notary certificate can be in the Chinese language, if the notary speaks Chinese. If the document is going to a foreign country, and needs an apostille certificate attached by the Colorado Secretary of State (SOS), then the notary certificate must be in English.
If the signer does not speak good English, a Chinese language notary guide that includes common notary questions and sentences may be a useful tool. Below are some suggestions. The notary may include others as needed for the situation, and then use Google Translate to generate a numbered list. The notary can then point to the line number to select a phrase or question. The signer could type an answer in Google Translate and then translate it into English.
Chinese Language Notary Guide (Simplified Characters)
1. Hello. My name is ___. I am a Notary Public.
1. 你好。 我的名字是 ___。 我是公证人。
2. I do not speak your language.
3. What is your name?
4. Please print your [name] on this paper.
4. 请在本文打印您的[姓名] [答案]。
5. May I please see your identification?
6. What type of document is this?
7. Please print the document title on this paper.
8. Have you read this document?
9. Please fill in this blank space.
10. Do you understand the purpose of this document?
11. Are you signing this document voluntarily?
12. Do you acknowledge that this is your signature?
13. Do you swear or affirm that these statements are true and correct?
14. Please sign your name here.
15. My fee is [number] dollars.
18. I do not understand.
19. I do not know.
20. Please repeat.
21. Please speak slowly.
22. Thank you.
23. Nice to meet you.
24. Here is my business card.
25. Have a nice day.
26. Good bye.
27. Here is the name and phone number of a notary that speaks Chinese.
28. I am not a notario publico.
29. I am not an attorney.
30. I do not give legal advice.
31. I am not a civil law notary.
The notary should write the title and description of the document in the notary journal. For example, a Power of Attorney in Chinese is called a 授权书 (Shòuquán shū). The number of pages should be shown. Ask the signer to fill in any blank spaces before notarizing.
It is best to use the date format: July 4, 2018, rather than 7/4/18 (mm-dd-yy). In many foreign countries, the date is in dd-mm-yy format, so 7/4/18 would be 7 Apr 2018.
A Chinese language notary guide can be a useful tool for a notary to accommodate a Chinese language speaker.
Disclaimer: This article is not to be considered or used as legal advice. For legal advice, contact a licensed, competent attorney.
Disclaimer: CRS 24-21-525(4)
I am not an attorney licensed to practice law in the state of Colorado
and I may not give legal advice or accept fees for legal advice.
I am not an immigration consultant, nor am I an expert on immigration matters.
If you suspect fraud, you may contact the Colorado attorney general’s office or the Colorado supreme court.