{"id":8472,"date":"2020-06-25T06:57:16","date_gmt":"2020-06-25T12:57:16","guid":{"rendered":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/?p=8472"},"modified":"2020-06-25T06:57:16","modified_gmt":"2020-06-25T12:57:16","slug":"reporting-a-lost-notary-journal-or-stamp","status":"publish","type":"post","link":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/reporting-a-lost-notary-journal-or-stamp\/","title":{"rendered":"Reporting a Lost Notary Journal or Stamp"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/reporting-a-lost-notary-journal-or-stamp\/#Reporting_a_Lost_Notary_Journal_or_Stamp\" >Reporting a Lost Notary Journal or Stamp<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/reporting-a-lost-notary-journal-or-stamp\/#Online_Reporting_of_Lost_Notary_Journal_or_Stamp\" >Online Reporting of Lost Notary Journal or Stamp<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/reporting-a-lost-notary-journal-or-stamp\/#File_a_Police_Report\" >File a Police Report<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/reporting-a-lost-notary-journal-or-stamp\/#Use_a_Different_Design_on_New_Notary_Stamp\" >Use a Different Design on New Notary Stamp<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/reporting-a-lost-notary-journal-or-stamp\/#Wrongful_Possession_of_Notary_Journal_or_Seal\" >Wrongful Possession of Notary Journal or Seal<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/reporting-a-lost-notary-journal-or-stamp\/#Duty_to_Keep_Notary_Journal_and_Stamp_Secure\" >Duty to Keep Notary Journal and Stamp Secure<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/reporting-a-lost-notary-journal-or-stamp\/#Notary_Journal_Storage\" >Notary Journal Storage<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/reporting-a-lost-notary-journal-or-stamp\/#Tampering_with_Physical_Evidence\" >Tampering with Physical Evidence<\/a><\/li><\/ul><\/nav><\/div>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Reporting_a_Lost_Notary_Journal_or_Stamp\"><\/span><img decoding=\"async\"  class=\"alignleft size-full wp-image-8476\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/Reporting-a-Lost-Notary-Journal-or-Stamp-320x200-1.jpg\" alt=\"Reporting a Lost Notary Journal or Stamp\" width=\"320\" height=\"200\" \/>Reporting a Lost Notary Journal or Stamp<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Under <strong>Colorado notary law<\/strong> CRS 24-21-519(8) a notary must report a <strong>stolen<\/strong> or <strong>lost notary journal<\/strong> to the <strong>Secretary of State<\/strong> in writing within thirty days after discovering that the journal is lost or stolen.<\/p>\n<p style=\"text-align: justify;\">CRS 24-21-518(2) requires a notary to report a stolen or lost <strong>notary stamp<\/strong> to the Secretary of State in writing within thirty days after discovering that the stamp is lost or stolen.<\/p>\n<p style=\"text-align: justify;\">If a former employer keeps a notary&#8217;s journal or stamp without permission, the notary may also report the journal and stamp as lost or stolen.<\/p>\n<p style=\"text-align: justify;\">Include your phone number in your notary journal and on your notary stamp so a finder can contact you to return a lost item.<\/p>\n<p><!--more--><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Online_Reporting_of_Lost_Notary_Journal_or_Stamp\"><\/span>Online Reporting of Lost Notary Journal or Stamp<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">To report a stolen or lost notary journal or stamp, the notary may log in to their SOS <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/www.sos.state.co.us\/notary\/login.xhtml\" target=\"_blank\" rel=\"noopener noreferrer\">notary account<\/a><\/strong><\/span> using their notary ID and password. Then, under Actions on the account summary page, select Report loss of stamp or journal.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"File_a_Police_Report\"><\/span><img decoding=\"async\"  class=\"alignleft size-full wp-image-8481\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/police-report.jpg\" alt=\"police report\" width=\"100\" height=\"41\" \/>File a Police Report<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Report a stolen or lost notary journal or stamp to your local police department promptly.\u00a0 Keep a copy of the police report. If you do not report the theft or loss to officials, you might be blamed if a criminal uses your notary equipment to commit <strong>fraud<\/strong>.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Use_a_Different_Design_on_New_Notary_Stamp\"><\/span>Use a Different Design on New Notary Stamp<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Purchase a replacement notary stamp with a different font style, ink color, or border design. Make a note in the notary journal that the previous notary stamp was reported lost or stolen to the SOS and police and the date that the new stamp was placed in service.<\/p>\n<p style=\"text-align: justify;\">If the old stamp impression shows up on a document dated after you started using the new stamp, you will have evidence that the old stamp was used by a criminal.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Wrongful_Possession_of_Notary_Journal_or_Seal\"><\/span>Wrongful Possession of Notary Journal or Seal<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">CRS 24-21-533 makes it a misdemeanor crime for a person to unlawfully possess and use a notary journal, seal, or electronic signature on any papers, copies, or electronic records relating to notarial acts.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Duty_to_Keep_Notary_Journal_and_Stamp_Secure\"><\/span>Duty to Keep Notary Journal and Stamp Secure<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Under Colorado notary law CRS 24-21-519(4) a notary is responsible for the <strong>security<\/strong> of the notary journal.\u00a0 A notary public shall keep the notary journal in a <strong>secure area<\/strong> under the <strong>exclusive control<\/strong> of the notary, and shall not allow any other notary to use the journal.<\/p>\n<p style=\"text-align: justify;\">The <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/keeping-notary-journal\/\" target=\"_blank\" rel=\"noopener noreferrer\">notary journal<\/a><\/strong><\/span> may be kept in a tangible, permanent, <strong>bound register<\/strong> with numbered pages, or it may be kept in <strong>electronic format<\/strong>, in a permanent, <strong>tamper-evident<\/strong> electronic format complying with the rules of the secretary of state.<\/p>\n<p style=\"text-align: justify;\">CRS 24-21-518(1) requires a notary to be responsible for the <strong>security<\/strong> of the notary stamp.\u00a0 A notary public may not allow another person to use the stamp.\u00a0 When a stamp will no longer be used, the notary shall <strong>destroy<\/strong> the stamp or <strong>disable<\/strong> it and make it unusable.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Notary_Journal_Storage\"><\/span>Notary Journal Storage<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><img decoding=\"async\"  class=\"alignleft size-full wp-image-7498\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/SentrySafe-CHW20221-open.jpg\" alt=\"SentrySafe CHW20221 open\" width=\"200\" height=\"130\" \/>Under CRS 24-21-519(1) a notary shall retain the journal for <strong>ten years<\/strong> after the performance of the last notarial act chronicled in the journal.<\/p>\n<p style=\"text-align: justify;\">Or, the notary may transmit the notary journal to the <strong>state archives<\/strong> or leave it with the notary&#8217;s firm or <strong>employer<\/strong>, and notify the secretary of state of the journal&#8217;s location.<\/p>\n<p style=\"text-align: justify;\">A notary may store notary journals in a <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/sentrysafe-chw20221-fireproof-waterproof-chest\/\" target=\"_blank\" rel=\"noopener noreferrer\">fireproof, waterproof chest safe<\/a><\/strong><\/span>.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Tampering_with_Physical_Evidence\"><\/span>Tampering with Physical Evidence<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">If a notary is under pending or current <strong>official proceeding<\/strong> for alleged wrongdoing, the notary may not hide, remove, alter, or destroy a notary journal or records containing physical <strong>evidence<\/strong>\u00a0to impair the proceeding.<\/p>\n<p style=\"text-align: justify;\">Under Colorado Criminal Code 18-8-610, Tampering with Physical Evidence, a person commits tampering with physical evidence if, believing that an official proceeding is pending or about to be instituted and acting without legal right or authority, he:<\/p>\n<p>(a)\u2002Destroys, mutilates, conceals, removes, or alters physical evidence with intent to impair its verity or availability in the pending or prospective official proceeding; \u2009or<br \/>\n(b)\u2002Knowingly makes, presents, or offers any false or altered physical evidence with intent that it be introduced in the pending or prospective official proceeding.<\/p>\n<p style=\"text-align: justify;\">\u201cPhysical evidence\u201d, as used in this section, includes any article, object, document, record, or other thing of physical substance; \u2009except that \u201cphysical evidence\u201d does not include a human body, part of a human body, or human remains subject to a violation of section 18-8-610.5 .<\/p>\n<p style=\"text-align: justify;\"><strong>Tampering<\/strong> with physical evidence is a class 6 <strong>felony<\/strong>.<\/p>\n<p style=\"text-align: justify;\">Visit our website for\u00a0<strong><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/mobile-notary\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-slimstat-async=\"false\" data-slimstat-callback=\"false\" data-slimstat-tracking=\"false\" data-slimstat-type=\"2\" data-slimstat-clicked=\"false\">Colorado Springs Mobile Notary<\/a><\/strong>\u00a0services or\u00a0<strong><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/colorado-notary-training\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-slimstat-async=\"false\" data-slimstat-callback=\"false\" data-slimstat-tracking=\"false\" data-slimstat-type=\"2\" data-slimstat-clicked=\"false\">Colorado Notary Training<\/a>\u00a0<\/strong>classes.<\/p>\n<p style=\"text-align: justify;\">\u00a9 Copyright 2020\u00a0 ABC Legal Docs, LLC\u00a0 All rights reserved.\u00a0 Do not copy.\u00a0 Citations welcome.\u00a0 Terms of Use apply.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Reporting a Lost Notary Journal or Stamp Under Colorado notary law CRS 24-21-519(8) a notary must report a stolen or lost notary journal to the Secretary of State in writing within thirty days after discovering that the journal is lost or stolen. CRS 24-21-518(2) requires a notary to report a stolen or lost notary stamp to the Secretary of State in writing within thirty days after discovering that the stamp is lost or stolen. If a former employer keeps a notary&#8217;s journal or stamp without permission, the notary may also report the journal and stamp as lost or stolen. Include <\/p>\n","protected":false},"author":1,"featured_media":8476,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[1091,10,12],"tags":[17,153,50,2098,134,2180,149,322,878,450,2186,293,185,2975,2181,2974,2792,135],"class_list":["post-8472","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-colorado-law","category-notary-information","category-notary-law","tag-colorado","tag-electronic-journal","tag-evidence","tag-felony","tag-fraud","tag-lost","tag-notary-journal","tag-notary-law-2","tag-notary-stamp","tag-police","tag-safe","tag-security","tag-sos","tag-state-archives","tag-stolen","tag-storage","tag-tamper-evident","tag-tampering","has_thumb"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - 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