{"id":444,"date":"2014-06-18T22:39:38","date_gmt":"2014-06-19T04:39:38","guid":{"rendered":"http:\/\/abclegaldocs.com\/blog-Colorado-Notary\/?p=444"},"modified":"2026-01-01T21:34:39","modified_gmt":"2026-01-02T04:34:39","slug":"archiving-email-with-outlook","status":"publish","type":"post","link":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/","title":{"rendered":"Archiving Email with Outlook"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#Archiving_Email_with_Outlook\" >Archiving Email with Outlook<\/a><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#Archive_Email_Before_180_Days_for_Privacy\" >Archive Email Before 180 Days for Privacy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#Set_Up_Auto-Archiving_in_Outlook\" >Set Up Auto-Archiving in Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#Creating_Multiple_Email_Archive_Files\" >Creating Multiple Email Archive Files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#Change_Registry_Key_to_Ignore_Date_Modified\" >Change Registry Key to Ignore Date Modified<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#Archive_Procedures_Vary_Based_on_Outlook_Version\" >Archive Procedures Vary Based on Outlook Version<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#Set_Up_an_Email_Archive_to_Preserve_Email_Records\" >Set Up an Email Archive to Preserve Email Records<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h1 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Archiving_Email_with_Outlook\"><\/span><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/Tech_Tips_200x200.jpg\"><img decoding=\"async\"  class=\"alignleft size-full wp-image-1682\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/Tech_Tips_200x200.jpg\" alt=\"Tech Tips\" width=\"200\" height=\"200\" \/><\/a>Archiving Email with Outlook<span class=\"ez-toc-section-end\"><\/span><\/h1>\n<p style=\"text-align: justify;\"><strong>Microsoft Outlook<\/strong> includes a useful feature to <strong>archive<\/strong> your <strong>email<\/strong>.\u00a0 This allows you to remove email stored on a <strong>third-party<\/strong> internet <strong>email server<\/strong> and move it to an <strong>archive file<\/strong> stored on your computer.\u00a0 You can perform the archive process manually or automatically.<!--more--><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Archive_Email_Before_180_Days_for_Privacy\"><\/span>Archive Email Before 180 Days for Privacy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">If you leave your email stored on a third-party internet email server, you risk losing your <strong>privacy<\/strong>.\u00a0 Once email is <strong>180 days<\/strong> old, it is considered &#8220;<strong>abandoned<\/strong>&#8221; under the <strong>Electronic Communications Privacy Act<\/strong> (<strong>ECPA<\/strong>) of 1986 and the <strong>Stored Communications Act<\/strong> (<strong>SCA<\/strong>).\u00a0 It is not protected under the privacy rights of the <strong>4th Amendment<\/strong> of the <strong>Constitution<\/strong>, in the <strong>Bill of Rights<\/strong>, so no <strong>search warrant<\/strong> is required for authorities to obtain the contents of your older email messages from the third party.<\/p>\n<p style=\"text-align: justify;\">However, email messages that you store on your own computer, regardless of age, rather than on a third-party email server, are <strong>protected<\/strong> by <strong>privacy rights<\/strong>, and a <strong>search warrant<\/strong> is required.\u00a0 So, to maintain your <strong>privacy<\/strong>, you should not store email on a third-party email server for more than <strong>180 days<\/strong>.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Set_Up_Auto-Archiving_in_Outlook\"><\/span>Set Up Auto-Archiving in Outlook<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">You can set up the <strong>auto-archiving<\/strong> feature of <strong>Outlook<\/strong> to automatically move your email from the email server to your own computer before it is <strong>180 days<\/strong> old.\u00a0 You can choose the settings for the age of the email in days, weeks or months, such as 170 days, 25 weeks or 5 months.\u00a0 Your email messages will be stored in a file with an extension of <strong>.PST<\/strong> (<strong>Personal Storage Table<\/strong>), using the file name and directory that you choose.<\/p>\n<p style=\"text-align: justify;\">Your mail <strong>folder names<\/strong> will be maintained in your <strong>archive<\/strong> file.\u00a0 The email archive file and folders can be displayed and accessed in Outlook.\u00a0 You can keep recent email messages, less than <strong>180 days<\/strong> old <strong>online<\/strong>, and move messages that are older than 180 days to your <strong>archive<\/strong> file.\u00a0 Messages stored in your <strong>archive<\/strong> file are <strong>private<\/strong>\u00a0and are only available on your computer.\u00a0 Messages stored <strong>online<\/strong>\u00a0can be accessed from any computer or mobile device, using your <strong>user name<\/strong> and <strong>password<\/strong> to log in to your email account.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Creating_Multiple_Email_Archive_Files\"><\/span>Creating Multiple Email Archive Files<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">If you have many months or years of stored email messages, you may need a lot of storage space on your computer to store your email <strong>archive<\/strong> file.\u00a0 It may grow to many GB in size.<\/p>\n<p style=\"text-align: justify;\">You can create multiple email archive files, rather than using one large archive file.\u00a0 One method is to create an archive file for each calendar year, such as archive2015.pst, archive2014.pst, archive2013.pst, etc.\u00a0 You can store old archive files for record-keeping on a removable <strong>USB<\/strong> <strong>flash drive<\/strong> or <strong>micro SD memory card<\/strong> in a <strong>fireproof safe<\/strong>.<\/p>\n<p style=\"text-align: justify;\">For more information on breaking a large email archive file into smaller files, see the <strong>Microsoft Support<\/strong> article at <strong><a href=\"https:\/\/support.microsoft.com\/en-us\/kb\/982577\" target=\"_blank\" rel=\"noopener noreferrer\">https:\/\/support.microsoft.com\/en-us\/kb\/982577<\/a> <\/strong><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Change_Registry_Key_to_Ignore_Date_Modified\"><\/span>Change Registry Key to Ignore Date Modified<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><strong>Outlook<\/strong> will look at the <strong>date sent<\/strong>, <strong>date received<\/strong> and <strong>date modified<\/strong> for each email, and use the <strong>most recent date<\/strong> for time calculations.\u00a0 If the email was modified after it was sent or received, the <strong>date modified<\/strong> will affect your email archiving, and you may get unexpected results.\u00a0 Old emails might not be moved to the archive file.<\/p>\n<p style=\"text-align: justify;\">You can add or modify a <strong>key<\/strong> in your <strong>registry<\/strong> file to tell Outlook to ignore the email <strong>modification date<\/strong>\u00a0so that it will only look at the date sent or date received when archiving.\u00a0 This procedure is described by <strong>Microsoft<\/strong> <strong>Support<\/strong> at\u00a0<strong><a title=\"ttp:\/\/support.microsoft.com\/kb\/2553550.\" href=\"https:\/\/support.microsoft.com\/en-us\/topic\/how-to-change-the-criteria-that-outlook-2010-and-outlook-2013-use-to-archive-different-item-types-84fe2025-7c5e-ebe0-30e9-cdfe1aee3c11\" target=\"_blank\" rel=\"noopener noreferrer\">how-to-change-the-criteria-that-outlook-2010-and-outlook-2013-use-to-archive-different-item-types<\/a><\/strong><\/p>\n<p style=\"text-align: justify;\"><strong>Warning<\/strong>: be very careful any time you make changes to your <strong>registry<\/strong> file, you can harm the functioning of your computer if you make a mistake.\u00a0 <strong>Follow procedures exactly<\/strong> or get help from an experienced computer technician or system administrator.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Archive_Procedures_Vary_Based_on_Outlook_Version\"><\/span>Archive Procedures Vary Based on Outlook Version<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Procedures for setting up email archiving vary depending on which <strong>version<\/strong> of <strong>Outlook<\/strong> you are using.\u00a0 Read the <strong>help section<\/strong> of <strong>Outlook<\/strong> or go to <strong>Microsoft Support<\/strong> for details and help.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Set_Up_an_Email_Archive_to_Preserve_Email_Records\"><\/span>Set Up an Email Archive to Preserve Email Records<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Email <strong>archiving<\/strong> is a useful, free feature of Outlook.\u00a0 Learn how to set it up and use it to keep your older email messages <strong>private<\/strong>, by storing them on your computer.\u00a0 Use <strong>auto-archiving<\/strong> rather than <strong>manual archiving<\/strong>, so it will operate automatically for you.\u00a0 You can choose how often you want it to run, such as once a week.\u00a0 Be sure to <strong>backup<\/strong> all of your important files, including your email <strong>archive<\/strong> file.<\/p>\n<p style=\"text-align: justify;\">Visit our website for <a href=\"https:\/\/abclegaldocs.com\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Colorado Springs Mobile Notary<\/strong><\/a> services or <a href=\"https:\/\/abclegaldocs.com\/Colorado_Notary_Training.htm\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Colorado Notary Training<\/strong><\/a> classes.<\/p>\n<p style=\"text-align: justify;\">\u00a9 Copyright 2014 ABC Legal Docs, LLC All rights reserved. Do not copy. Citations welcome. Terms of Use apply.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Archiving Email with Outlook Microsoft Outlook includes a useful feature to archive your email.\u00a0 This allows you to remove email stored on a third-party internet email server and move it to an archive file stored on your computer.\u00a0 You can perform the archive process manually or automatically.<\/p>\n","protected":false},"author":1,"featured_media":2520,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[1095,921,919],"tags":[693,696,690,701,374,229,699,694,684,692,689,144,698,700,695,697,691],"class_list":["post-444","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-security","category-small-business-tips","category-tech-tips","tag-180-days","tag-4th-amendment","tag-archive","tag-auto-archive","tag-backup","tag-constitution","tag-date-modified","tag-ecpa","tag-email","tag-email-server","tag-microsoft-outlook","tag-privacy","tag-pst","tag-registry","tag-sca","tag-search-warrant","tag-third-party","has_thumb"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Archiving Email with Outlook - Notary Colorado Springs<\/title>\n<meta name=\"description\" content=\"Microsoft Outlook,180 days,4th Amendment,archive, backup,Constitution,date modified,ECPA,email,email server,privacy,PST,registry,SCA,search warrant\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Archiving Email with Outlook - Notary Colorado Springs\" \/>\n<meta property=\"og:description\" content=\"Microsoft Outlook,180 days,4th Amendment,archive, backup,Constitution,date modified,ECPA,email,email server,privacy,PST,registry,SCA,search warrant\" \/>\n<meta property=\"og:url\" content=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/\" \/>\n<meta property=\"og:site_name\" content=\"Notary Colorado Springs\" \/>\n<meta property=\"article:published_time\" content=\"2014-06-19T04:39:38+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-02T04:34:39+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/ABC_logo_200x200.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"200\" \/>\n\t<meta property=\"og:image:height\" content=\"200\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Jerry Lucas\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jerry Lucas\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":[\"Article\",\"SocialMediaPosting\"],\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/\"},\"author\":{\"name\":\"Jerry Lucas\",\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/#\\\/schema\\\/person\\\/cd4c4935b559b6653ba24a32dd09116d\"},\"headline\":\"Archiving Email with Outlook\",\"datePublished\":\"2014-06-19T04:39:38+00:00\",\"dateModified\":\"2026-01-02T04:34:39+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/\"},\"wordCount\":782,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/wp-content\\\/uploads\\\/ABC_logo_200x200.jpg\",\"keywords\":[\"180 days\",\"4th Amendment\",\"archive\",\"auto-archive\",\"backup\",\"Constitution\",\"date modified\",\"ECPA\",\"email\",\"email server\",\"Microsoft Outlook\",\"privacy\",\"PST\",\"registry\",\"SCA\",\"search warrant\",\"third party\"],\"articleSection\":[\"Security\",\"Small Business Tips\",\"Tech Tips\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/\",\"url\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/\",\"name\":\"Archiving Email with Outlook - Notary Colorado Springs\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/wp-content\\\/uploads\\\/ABC_logo_200x200.jpg\",\"datePublished\":\"2014-06-19T04:39:38+00:00\",\"dateModified\":\"2026-01-02T04:34:39+00:00\",\"description\":\"Microsoft Outlook,180 days,4th Amendment,archive, backup,Constitution,date modified,ECPA,email,email server,privacy,PST,registry,SCA,search warrant\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/#primaryimage\",\"url\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/wp-content\\\/uploads\\\/ABC_logo_200x200.jpg\",\"contentUrl\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/wp-content\\\/uploads\\\/ABC_logo_200x200.jpg\",\"width\":200,\"height\":200,\"caption\":\"ABC Legal Docs LLC logo\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/archiving-email-with-outlook\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Archiving Email with Outlook\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/#website\",\"url\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/\",\"name\":\"Notary Colorado Springs\",\"description\":\"Mobile Notary Colorado Springs, Colorado Notary Training\",\"publisher\":{\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/#organization\",\"name\":\"ABC Legal Docs, LLC\",\"url\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/wp-content\\\/uploads\\\/ABC_logo_200x200.jpg\",\"contentUrl\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/wp-content\\\/uploads\\\/ABC_logo_200x200.jpg\",\"width\":200,\"height\":200,\"caption\":\"ABC Legal Docs, LLC\"},\"image\":{\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/#\\\/schema\\\/logo\\\/image\\\/\"},\"sameAs\":[\"https:\\\/\\\/www.linkedin.com\\\/in\\\/jerrylucas123\"]},{\"@type\":\"Person\",\"@id\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/#\\\/schema\\\/person\\\/cd4c4935b559b6653ba24a32dd09116d\",\"name\":\"Jerry Lucas\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/87dbc6ea5d28fb6243a91f8ffabda3e644f3e7f7eb51d02750d340ffc285dd59?s=96&d=mm&r=g\",\"url\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/87dbc6ea5d28fb6243a91f8ffabda3e644f3e7f7eb51d02750d340ffc285dd59?s=96&d=mm&r=g\",\"contentUrl\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/87dbc6ea5d28fb6243a91f8ffabda3e644f3e7f7eb51d02750d340ffc285dd59?s=96&d=mm&r=g\",\"caption\":\"Jerry Lucas\"},\"description\":\"Author Summary: Jerry Lucas is a retired Colorado Notary Public and notary blogger.Author Portfolio: Jerry has written over 300 articles sharing his subject matter expertise in the Colorado Notary Blog.\",\"sameAs\":[\"https:\\\/\\\/abclegaldocs.com\"],\"url\":\"https:\\\/\\\/abclegaldocs.com\\\/blog-Colorado-Notary\\\/author\\\/notary809\\\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Archiving Email with Outlook - Notary Colorado Springs","description":"Microsoft Outlook,180 days,4th Amendment,archive, backup,Constitution,date modified,ECPA,email,email server,privacy,PST,registry,SCA,search warrant","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/","og_locale":"en_US","og_type":"article","og_title":"Archiving Email with Outlook - Notary Colorado Springs","og_description":"Microsoft Outlook,180 days,4th Amendment,archive, backup,Constitution,date modified,ECPA,email,email server,privacy,PST,registry,SCA,search warrant","og_url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/","og_site_name":"Notary Colorado Springs","article_published_time":"2014-06-19T04:39:38+00:00","article_modified_time":"2026-01-02T04:34:39+00:00","og_image":[{"width":200,"height":200,"url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/ABC_logo_200x200.jpg","type":"image\/jpeg"}],"author":"Jerry Lucas","twitter_misc":{"Written by":"Jerry Lucas","Est. reading time":"4 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":["Article","SocialMediaPosting"],"@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#article","isPartOf":{"@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/"},"author":{"name":"Jerry Lucas","@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/#\/schema\/person\/cd4c4935b559b6653ba24a32dd09116d"},"headline":"Archiving Email with Outlook","datePublished":"2014-06-19T04:39:38+00:00","dateModified":"2026-01-02T04:34:39+00:00","mainEntityOfPage":{"@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/"},"wordCount":782,"commentCount":0,"publisher":{"@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/#organization"},"image":{"@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#primaryimage"},"thumbnailUrl":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/ABC_logo_200x200.jpg","keywords":["180 days","4th Amendment","archive","auto-archive","backup","Constitution","date modified","ECPA","email","email server","Microsoft Outlook","privacy","PST","registry","SCA","search warrant","third party"],"articleSection":["Security","Small Business Tips","Tech Tips"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/","url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/","name":"Archiving Email with Outlook - Notary Colorado Springs","isPartOf":{"@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/#website"},"primaryImageOfPage":{"@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#primaryimage"},"image":{"@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#primaryimage"},"thumbnailUrl":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/ABC_logo_200x200.jpg","datePublished":"2014-06-19T04:39:38+00:00","dateModified":"2026-01-02T04:34:39+00:00","description":"Microsoft Outlook,180 days,4th Amendment,archive, backup,Constitution,date modified,ECPA,email,email server,privacy,PST,registry,SCA,search warrant","breadcrumb":{"@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#primaryimage","url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/ABC_logo_200x200.jpg","contentUrl":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/ABC_logo_200x200.jpg","width":200,"height":200,"caption":"ABC Legal Docs LLC logo"},{"@type":"BreadcrumbList","@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/archiving-email-with-outlook\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/"},{"@type":"ListItem","position":2,"name":"Archiving Email with Outlook"}]},{"@type":"WebSite","@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/#website","url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/","name":"Notary Colorado Springs","description":"Mobile Notary Colorado Springs, Colorado Notary Training","publisher":{"@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/#organization","name":"ABC Legal Docs, LLC","url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/#\/schema\/logo\/image\/","url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/ABC_logo_200x200.jpg","contentUrl":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/ABC_logo_200x200.jpg","width":200,"height":200,"caption":"ABC Legal Docs, LLC"},"image":{"@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.linkedin.com\/in\/jerrylucas123"]},{"@type":"Person","@id":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/#\/schema\/person\/cd4c4935b559b6653ba24a32dd09116d","name":"Jerry Lucas","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/secure.gravatar.com\/avatar\/87dbc6ea5d28fb6243a91f8ffabda3e644f3e7f7eb51d02750d340ffc285dd59?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/87dbc6ea5d28fb6243a91f8ffabda3e644f3e7f7eb51d02750d340ffc285dd59?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/87dbc6ea5d28fb6243a91f8ffabda3e644f3e7f7eb51d02750d340ffc285dd59?s=96&d=mm&r=g","caption":"Jerry Lucas"},"description":"Author Summary: Jerry Lucas is a retired Colorado Notary Public and notary blogger.Author Portfolio: Jerry has written over 300 articles sharing his subject matter expertise in the Colorado Notary Blog.","sameAs":["https:\/\/abclegaldocs.com"],"url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/author\/notary809\/"}]}},"jetpack_featured_media_url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/ABC_logo_200x200.jpg","jetpack_sharing_enabled":true,"jetpack-related-posts":[{"id":2919,"url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/samsung-usb-3-0-mini-flash-drive-fit-128gb\/","url_meta":{"origin":444,"position":0},"title":"Samsung USB 3.0 Mini Flash Drive FIT 128GB","author":"Jerry Lucas","date":"September 1, 2016","format":false,"excerpt":"Samsung USB 3.0 Mini Flash Drive FIT 128GB Product Review: The\u00a0Samsung\u00ae USB 3.0 Mini Flash Drive FIT 128GB, model MUF-128BB\/AM, squeezes a lot of fast, removable, digital data storage in an ultra-compact design. The FIT package measures only 0.61\" x\u00a00.77\" x\u00a00.34\" and weighs only 2 grams\/0.07 ounces. To protect your\u2026","rel":"","context":"In &quot;Product Review&quot;","block_context":{"text":"Product Review","link":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/category\/product-review\/"},"img":{"alt_text":"Samsung USB 3.0 mini flash drive FIT 128GB","src":"https:\/\/i0.wp.com\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/Samsung-USB-3.0-mini-flash-drive-FIT-128GB.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":2935,"url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/exactfile-file-verification-for-backups-archives\/","url_meta":{"origin":444,"position":1},"title":"ExactFile File Verification for Backups, Archives","author":"Jerry Lucas","date":"September 5, 2016","format":false,"excerpt":"ExactFile File Verification for Backups, Archives ExactFile is a free file verification tool to check data integrity of file backups and archives. \u00a0File\u00a0backups must\u00a0be tested periodically to ensure data is not missing, damaged or corrupted. Studies show that 70% of businesses that suffer a major data loss, never recover, and\u2026","rel":"","context":"In &quot;How To&quot;","block_context":{"text":"How To","link":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/category\/how-to\/"},"img":{"alt_text":"ExactFile Create Digest","src":"https:\/\/i0.wp.com\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/ExactFile-screen1.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":428,"url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/domain-name-server-dns-privacy\/","url_meta":{"origin":444,"position":2},"title":"Domain Name Server (DNS) Privacy","author":"Jerry Lucas","date":"June 3, 2014","format":false,"excerpt":"Domain Name Server (DNS) Privacy You must choose a specific Domain Name Server (DNS) to maintain privacy. Due to a lack of privacy, many computer users are switching from using the Google search engine to a private search engine, such as StartPage or DuckDuckGo. Private search engines do not keep\u2026","rel":"","context":"In &quot;Security&quot;","block_context":{"text":"Security","link":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/category\/security\/"},"img":{"alt_text":"Tech Tips","src":"https:\/\/i0.wp.com\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/2014\/02\/Tech_Tips_120x80.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":3631,"url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/ransomware-protection-and-removal\/","url_meta":{"origin":444,"position":3},"title":"Ransomware Protection and Removal","author":"Jerry Lucas","date":"February 17, 2017","format":false,"excerpt":"Ransomware Protection and Removal Ransomware is a type of malware that blocks access or holds data files hostage, often using strong encryption, usually requiring a large ransom payment quickly in Bitcoin cryptocurrency to restore access. Ransomware attacks exploit weaknesses in data protection, and of users who are untrained or negligent\u00a0in\u00a0cybersecurity\u2026","rel":"","context":"In &quot;Blockchain&quot;","block_context":{"text":"Blockchain","link":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/category\/blockchain\/"},"img":{"alt_text":"ransomware lock keyboard cash","src":"https:\/\/i0.wp.com\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/ransomware-lock-keyboard-cash.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":589,"url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/virtual-private-network-vpn-security\/","url_meta":{"origin":444,"position":4},"title":"Virtual Private Network (VPN) for Security","author":"Jerry Lucas","date":"January 1, 2015","format":false,"excerpt":"Virtual Private Network (VPN) for Security An open, public Wi-Fi or hotspot at a hotel, airport, coffee shop, restaurant, library, etc., provides a convenient free internet connection, but is a security risk for users, unless a Virtual Private Network is used.\u00a0 Cyber criminals may be eavesdropping to capture user names,\u2026","rel":"","context":"In &quot;Security&quot;","block_context":{"text":"Security","link":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/category\/security\/"},"img":{"alt_text":"Tech Tips","src":"https:\/\/i0.wp.com\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/2014\/02\/Tech_Tips_120x80.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":377,"url":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/cloud-storage-legal-documents\/","url_meta":{"origin":444,"position":5},"title":"Cloud Storage for Legal Documents","author":"Jerry Lucas","date":"April 20, 2014","format":false,"excerpt":"Cloud Storage for Legal Documents Attorneys and law firms are now using cloud storage to store legal documents.\u00a0 State bar associations have endorsed the use of cloud storage, as long as reasonable care is used to safeguard privacy and security. Individuals can also store legal documents using cloud storage.\u00a0 Several\u2026","rel":"","context":"In &quot;Security&quot;","block_context":{"text":"Security","link":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/category\/security\/"},"img":{"alt_text":"cloud storage lock","src":"https:\/\/i0.wp.com\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/cloud-storage-lock.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]}],"jetpack_likes_enabled":false,"_links":{"self":[{"href":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/posts\/444","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/comments?post=444"}],"version-history":[{"count":2,"href":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/posts\/444\/revisions"}],"predecessor-version":[{"id":10841,"href":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/posts\/444\/revisions\/10841"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/media\/2520"}],"wp:attachment":[{"href":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/media?parent=444"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/categories?post=444"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/tags?post=444"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}