{"id":224,"date":"2014-01-27T21:53:34","date_gmt":"2014-01-28T04:53:34","guid":{"rendered":"http:\/\/abclegaldocs.com\/blog-Colorado-Notary\/?p=224"},"modified":"2022-02-17T18:20:31","modified_gmt":"2022-02-18T01:20:31","slug":"oath-of-office","status":"publish","type":"post","link":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/","title":{"rendered":"Oath of Office"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Oath_of_Office\" >Oath of Office<\/a><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Sample_Oath_of_Office_Business\" >Sample Oath of Office, Business<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Presidential_Oath\" >Presidential Oath<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Governors_Oath\" >Governor&#8217;s Oath<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Colorado_Notary_Authority_to_Administer_Oath\" >Colorado Notary Authority to Administer Oath<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Identity_Verification_of_Oath_Taker\" >Identity Verification of Oath Taker<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Notary_Common_Law_Authority_to_Administer_Oath\" >Notary Common Law Authority to Administer Oath<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Other_Colorado_Officials_WIth_Authority_to_Administer_Oath\" >Other Colorado Officials WIth Authority to Administer Oath<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Colorado_Oath_of_Office_General_Assembly\" >Colorado Oath of Office, General Assembly<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Colorado_Oath_of_Office_Executive_Officers\" >Colorado Oath of Office, Executive Officers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Colorado_Notary_Affirmation_of_Office\" >Colorado Notary Affirmation of Office<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Colorado_Oath_of_Office_County_Officers\" >Colorado\u00a0Oath of Office,\u00a0County Officers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Colorado_Oath_of_Office_Municipal_Officers\" >Colorado\u00a0Oath of Office,\u00a0Municipal Officers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Colorado_Oath_of_Office_Special_District_Directors\" >Colorado\u00a0Oath of Office, Special District Directors<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#County_Officers_When_Office_Becomes_Vacant\" >County Officers,\u00a0When Office Becomes Vacant<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Exemption_from_Taking_Constitutional_Oath\" >Exemption from Taking Constitutional Oath<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Unauthorized_Oath_of_Office_Void_Act\" >Unauthorized Oath of Office, Void Act<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/oath-of-office\/#Uniform_Constitutional_Oath\" >Uniform Constitutional Oath<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h1 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Oath_of_Office\"><\/span><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/oath-of-office-Lyndon-B-Johnson-Air-Force-One-1963.jpg\"><img decoding=\"async\"  class=\"alignleft size-full wp-image-3304\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/oath-of-office-Lyndon-B-Johnson-Air-Force-One-1963.jpg\" alt=\"oath of office Lyndon B Johnson Air Force One 1963\" width=\"300\" height=\"236\" \/><\/a>Oath of Office<span class=\"ez-toc-section-end\"><\/span><\/h1>\n<p style=\"text-align: justify;\">Under <strong>Colorado notary law<\/strong>, a notary is authorized to administer an <span style=\"text-decoration: underline;\"><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/history-of-the-oath-930-ad\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>oath<\/strong><\/a><\/span>,\u00a0<strong>affirmation<\/strong>, or <strong>oath of office<\/strong>.\u00a0 An oath or affirmation is usually administered to a document signer, to certify that the statements written on a document are <strong>true and correct<\/strong>.<\/p>\n<p style=\"text-align: justify;\">Then the notary completes a <span style=\"text-decoration: underline;\"><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/notary-certificate\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>notarial certificate<\/strong><\/a><\/span>, called a <strong>jurat<\/strong>, that is attached to the <strong>sworn statement<\/strong>.\u00a0 An <span style=\"text-decoration: underline;\"><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/citations-on-notarizing-an-affidavit\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>affidavit<\/strong><\/a><\/span> is a common type of sworn statement.\u00a0 An oath or affirmation is part of the process for completing a sworn statement.<\/p>\n<p style=\"text-align: justify;\">A notary may administer an oath or affirmation without a document being signed, such as a verbal\u00a0<strong>oath of office<\/strong> for an elected or appointed public official, or an officer of a corporation, LLC, homeowners association (HOA), or other association.\u00a0 The <strong>promissory oath<\/strong> of office, inauguration or installation of officers may be made in a public or private setting.\u00a0 Public officials such as the President, or Governor, may be sworn into office on live television.<\/p>\n<p style=\"text-align: justify;\">For a business or association, the officers may be elected at an annual meeting and sworn into office at the same meeting or at a later date.\u00a0 The notary may use the language provided by statute for a public official or provided by the bylaws of a corporation or the operating agreement for an LLC.<\/p>\n<p style=\"text-align: justify;\">Photo\u00a0credit: Lyndon B. Johnson, on Air Force One, 1963, by Cecil W. Stoughton, John F. Kennedy&#8217;s official photographer [Public domain], via Wikimedia Commons<\/p>\n<p style=\"text-align: justify;\"><!--more--><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Sample_Oath_of_Office_Business\"><\/span>Sample Oath of Office, Business<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">State of Colorado<br \/>\nCounty of _______________<\/p>\n<p style=\"text-align: justify;\">I, _______________________, do solemnly swear (or affirm), that I will faithfully perform the duties of the office of (Title) of the (business or association name), upon which I am about to enter, in accordance with its governing documents (articles of incorporation, articles or organization, constitution, charter) and (bylaws or operating agreement) and local, state and federal laws, [so help me God].<br \/>\n________________________________<br \/>\nSignature<\/p>\n<p style=\"text-align: justify;\">Signed and sworn to, or affirmed, before me on this _______day of<br \/>\n_________________, 20_____ by ______________________________.<br \/>\n_____________________________________________<br \/>\nNotary Public<br \/>\n[Notary Stamp]<br \/>\nMy commission expires: ____________________<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Presidential_Oath\"><\/span>Presidential Oath<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">The <strong>Presidential oath<\/strong> is specified in Article II, Section 1, of the <span style=\"text-decoration: underline;\"><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/u-s-constitution-bill-of-rights\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>U.S. Constitution<\/strong><\/a><\/span>:<\/p>\n<p style=\"padding-left: 30px; text-align: justify;\"><em>I do solemnly swear (or affirm) that I will faithfully execute the office of President of the United States, and will to the best of my ability, preserve, protect, and defend the Constitution of the United States.<\/em><\/p>\n<p style=\"text-align: justify;\">By convention, incoming Presidents raise their <strong>right hand<\/strong> and place the <strong>left hand<\/strong> on a <strong>Bible<\/strong> or other book while taking the oath of office.\u00a0 The closing phrase &#8220;<strong>So help me God<\/strong>&#8221; is not specified in the Constitution, but is usually added.<\/p>\n<p style=\"text-align: justify;\">While the Constitution does not mandate that anyone in particular should administer the oath, the oath is traditionally administered by the <strong>Chief Justice<\/strong> of the <strong>U.S. Supreme Court<\/strong>.\u00a0 For President <strong>Calvin Coolidge<\/strong>, in 1923, the oath of office was initially administered by his father, John, a <strong>notary<\/strong>, at the family home in Vermont, then again later by a federal judge in Washington.<\/p>\n<p style=\"text-align: justify;\">In 1963, two hours after President <strong>John F. Kennedy<\/strong> was assassinated, U.S. District Judge Sarah Hughes (Northern District of Texas) administered the oath of office to\u00a0<strong>Lyndon B. Johnson<\/strong> aboard <strong>Air Force One<\/strong>\u00a0(see photo above), nine\u00a0minutes before it took off from Love Field airport in Dallas. At the same time, CBS TV news anchor <strong>Walter Cronkite<\/strong> announced to the nation that President Kennedy was dead. \u00a0In the photo, <strong>Jackie Kennedy<\/strong> is still in her blood-soaked clothes, turned away from the camera.<\/p>\n<p style=\"text-align: justify;\">President Johnson refused to use a Dallas notary to be sworn in more promptly. He insisted on waiting until he reached Air Force One, and for a federal judge to arrive to perform the ceremony.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Governors_Oath\"><\/span>Governor&#8217;s Oath<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">In January 1995, William &#8220;Bill&#8221; Janklow, the Governor of South Dakota, was sworn into office by a notary.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Colorado_Notary_Authority_to_Administer_Oath\"><\/span>Colorado Notary Authority to Administer Oath<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">All <strong>notaries public<\/strong> shall have the <strong>power to administer oaths and affirmations<\/strong> to <strong>witnesses<\/strong>\u00a0and to administer all <strong>oaths of office<\/strong> and <strong>other oaths<\/strong> required to be taken by any person upon <strong>any lawful occasion<\/strong>.\u00a0Colorado law, CRS 24-12-103, <strong>State Government Administration.<\/strong><\/p>\n<p style=\"text-align: justify;\">The former Colorado <strong>Notaries Public Act<\/strong>, in CRS 12-55-110(1)(b), repealed in 2018, stated that every notary public is empowered to administer <strong>oaths<\/strong> and <strong>affirmations<\/strong>.\u00a0 This authority is now found in the Colorado <strong>Revised Uniform Law on Notarial Acts (RULONA)<\/strong> at CRS 24-21-502(6).<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Identity_Verification_of_Oath_Taker\"><\/span>Identity Verification of Oath Taker<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">CRS 24-21-515(1) requires all notarial acts to be evidenced by a <strong>notarial certificate<\/strong>.\u00a0 CRS 24-21-519 requires the notary to record an entry for every notarial act in a <strong>notary journal<\/strong>. The journal entry must include the name, address, and <strong>signature<\/strong> of the individual who received the notarial service and the authorized method of <strong>identification<\/strong> used.<\/p>\n<p style=\"text-align: justify;\">The <strong>Colorado Notary Handbook<\/strong> (2021), page 7, published by the Secretary of State, says that the notary shall follow the same identification and journal process for a <strong>written oath<\/strong> or affirmation on a document, known as a <strong>verification<\/strong>, as with an <strong>oral oath<\/strong> or affirmation.<\/p>\n<p style=\"text-align: justify;\">A primary purpose of a notary is for <strong>security<\/strong> to prevent <strong>fraud<\/strong>.\u00a0 Identification is required to help prevent an <strong>imposter<\/strong> or unidentified person from taking an oath of office.\u00a0 The oath-taker must appear in person; an oath of office cannot be delegated to an agent.<\/p>\n<p style=\"text-align: justify;\">The photo and physical description on the identification card and the signature in the notary journal provide evidence to help confirm the identity of the oath-taker.\u00a0 CRS 24-21-507(3) authorizes a notary to require additional information or identification credentials necessary to assure the notary of the identity of the individual.<\/p>\n<p style=\"text-align: justify;\">Many public officials are well known to the local or regional community from their political campaigns, political views, public service record, public appearances, and media coverage.<\/p>\n<p style=\"text-align: justify;\">In addition to statutory notary laws, notaries have a common law <strong>duty of reasonable care<\/strong> to act in a <strong>prudent<\/strong> manner and follow industry <strong>best practices<\/strong>.\u00a0 The <strong>National Notary Association&#8217;s (NNA)<\/strong> Notary Public Code of Professional Responsibility (2020), guiding principle 3, states the notary shall require the appearance of each principal and identifying witness to screen each for <strong>identity<\/strong> (with a high degree of care), <strong>willingness<\/strong>, and mental competence.<\/p>\n<p style=\"text-align: justify;\">Their Model Notary Act (2010), Section 2-11, states that an oath requires the person to appear in person before a notary and to present a satisfactory form of <strong>identification<\/strong>.<\/p>\n<p style=\"text-align: justify;\">Modern photo identification cards first began to appear around the time of World War I and early automobiles in the 1920s.\u00a0 Before that time, identity was confirmed by the personal knowledge of the notary or the use of credible witnesses who knew the notary and the person appearing before the notary.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Notary_Common_Law_Authority_to_Administer_Oath\"><\/span>Notary Common Law Authority to Administer Oath<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">By the general <span style=\"text-decoration: underline;\"><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/law-merchant-pie-powder-courts\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>law merchant<\/strong><\/a><\/span>, a notary did not have the power to administer oaths. Keefer v. Mason, 36 Ill. 406, (1865)<\/p>\n<p style=\"text-align: justify;\">There is no authority at\u00a0<span style=\"text-decoration: underline;\"><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/english-common-law-notaries\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>common law<\/strong><\/a><\/span> for a notary to administer oaths. Midland Steel Co v. Citizens\u2019 Nat. Bank, 34 Ind. App. 107, 72 N. E. 290, (1904)<\/p>\n<p style=\"text-align: justify;\">Notaries public had no <strong>common law<\/strong> authority to administer oaths, and their authority must be <strong>statutory<\/strong>. Anderson v. Commonwealth, 117 S.W. 364, 1909 Ky, Lexis 497, (1909)<\/p>\n<p style=\"text-align: justify;\">Other similar court case citations:<br \/>\nKeefer v. Mason, 36 Ill. 406 (1865)<br \/>\nBerkery v. Reilly, 82 Mich. 160, 46 N. W. 436 (1890)<br \/>\nTeutonia Loan, etc., Co. v. Turrell, 19 Ind. App. 469, 65 Am. St. 419 (1898)<br \/>\nTrevor v. Colgate, 181 Ill. 129, 54 N. E. 909 (1899)<\/p>\n<p style=\"text-align: justify;\">Notary manual citations:<br \/>\nTreatise on Notaries Public (United States), John Proffatt, section 21 (1877)<br \/>\nJohn&#8217;s American Notary Manual, 3rd ed., Edward Mills John, section 93 (1922)<\/p>\n<p style=\"text-align: justify;\">But, in contradiction, Treatise on the Notaries of England, 2nd ed., Richard Brooke, chapter 1, (1848), states: The English notaries in general appear (as far back as the memory of man extends) to have always considered themselves entitled to administer <strong>oaths<\/strong>, affidavits, and affirmations, as within the powers and functions of a notary.<\/p>\n<p style=\"text-align: justify;\">Before statehood, during the 15 years of the <strong>Territory of Colorado<\/strong>, 1861-1876, the Territorial Secretaries routinely administered oaths of office to elected representatives. However, in 1876, <strong>Territorial Secretary<\/strong> John Taffe refused, stating that he could not find any authority empowering him to\u00a0administer the oath.\u00a0Cyrus H. McLaughlin, a notary public, administered the oaths.<\/p>\n<p style=\"text-align: justify;\">Colorado Territory notary law, 1867, section 8, authorized notaries to administer all oaths, provided for by law.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Other_Colorado_Officials_WIth_Authority_to_Administer_Oath\"><\/span>Other Colorado Officials WIth Authority to Administer Oath<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Other government officials that have the power to administer oaths and affirmations under CRS 24-12-103 include courts, judges, justices, magistrates, referees, and court clerks. They may also administer an <strong>oath of office<\/strong>, except justices. A few statutes authorize other officials, including hearing officers, members, and referees of the division of labor standards and statistics, members of the public utilities commission, and special district officers, to administer oaths and affirmations only in specific cases. The Colorado office of <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/colorado-justice-of-the-peace-1859-1962\/\" target=\"_blank\" rel=\"noopener noreferrer\">justice of the peace<\/a><\/strong><\/span> ended in 1962.<\/p>\n<p style=\"text-align: justify;\">In Colorado, 96 cities and towns are self-governing under a <strong>home rule<\/strong> charter and local ordinances.\u00a0In matters of local concern, a home rule municipality has plenary authority. Qwest Corp., 18 P.3d at 754.<\/p>\n<p style=\"text-align: justify;\"><em>The <strong>county clerks<\/strong> and recorders of the several counties in the state of Colorado are authorized, within their respective counties, to administer all <strong>oaths of office<\/strong>, and other oaths required to be taken by any person upon any lawful occasion, and to take affidavits and depositions concerning any matter or thing, process, or proceeding pending or to be commenced in any court, or any occasion wherein such affidavit or deposition is authorized or required by law to be taken.<\/em> CRS\u00a030-10-416<\/p>\n<p style=\"text-align: justify;\">Oaths may be taken out of state before a notary public or court clerk. CRS\u00a024-12-107<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Colorado_Oath_of_Office_General_Assembly\"><\/span>Colorado Oath of Office, General Assembly<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Elected Members of the <strong>General Assembly<\/strong>\u00a0shall take an oath or affirmation administered in the chamber of the house to which the member has been elected.\u00a0Colorado Constitution Article V, Section 2<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Colorado_Oath_of_Office_Executive_Officers\"><\/span>Colorado Oath of Office, Executive Officers<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"padding-left: 30px; text-align: justify;\"><em>Every <strong>civil officer<\/strong>, except members of the <strong>general assembly<\/strong> and such <strong>inferior officers<\/strong> as may be by law exempted, shall, before he enters upon the duties of his office, <strong>take and subscribe<\/strong> an oath or affirmation<br \/>\nto support the constitution of the United States and of the state of Colorado, and<br \/>\nto faithfully perform the duties of the office upon which he shall be about to enter.\u00a0\u00a0<\/em><strong>Colorado Constitution<\/strong> Article XII, Section 8<\/p>\n<p style=\"text-align: justify;\">Note: the words <strong><em>take and subscribe<\/em><\/strong> require the oath to be taken verbally and signed in writing before the authorized officer administering the oath.<\/p>\n<p style=\"text-align: justify;\">See sample\u00a0 <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/www.sos.state.co.us\/pubs\/business\/PDFFillable\/OATH.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Colorado Oath of Office form<\/a><\/strong><\/span>.<\/p>\n<p style=\"text-align: justify;\">Any person who has conscientious scruples against\u00a0taking an oath shall be permitted to make a solemn <strong>affirmation<\/strong> or declaration. CRS\u00a024-12-102<\/p>\n<p style=\"text-align: justify;\">The executive department shall include the <strong>governor<\/strong>, <strong>lieutenant governor<\/strong>, <strong>secretary of state<\/strong>, <strong>state treasurer<\/strong>, and <strong>attorney general<\/strong>.\u00a0Colorado Constitution Article IV, Section 1<\/p>\n<p style=\"text-align: justify;\">The executive oath required by the Colorado Constitution applies only to those <strong>elected officials<\/strong> named in Article IV, Section 1.\u00a0 Appointed officers take the oath and file the bond specified by statute if any. Jefferson County district court, affirmed by Colorado Supreme Court, Hedstrom v. Motor Vehicle Div., 662 P.2d 173 (Colo. 1983)<\/p>\n<p style=\"text-align: justify;\"><strong>Oaths where filed<\/strong>. <em>Officers of the executive department and judges of the supreme and district courts, and district attorneys shall file their oaths of office with the <strong>secretary of state<\/strong>; every other officer shall file his oath of office with the <strong>county clerk<\/strong> of the county wherein he shall have been elected.\u00a0\u00a0<strong>Colorado Constitution<\/strong> Article XII, Section 9<\/em><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Colorado_Notary_Affirmation_of_Office\"><\/span>Colorado Notary Affirmation of Office<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><strong>Notary<\/strong> applicants are appointed by the Secretary of State and shall take and subscribe to an <strong>affirmation<\/strong> to faithfully perform all notarial acts in compliance with Colorado notary law CRS 24-21-521(5). [formerly CRS 12-55-105, repealed 2018]<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Colorado_Oath_of_Office_County_Officers\"><\/span>Colorado\u00a0Oath of Office,\u00a0County Officers<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><strong>Commissioners<\/strong>\u00a0shall take an oath endorsed on the certificate of election, under the hand and seal of the person administering the oath. CRS 30-10-301<br \/>\n<strong>Assessor<\/strong>\u00a0shall subscribe an oath or affirmation. CRS 30-10-801<br \/>\n<strong>Clerk and Recorder<\/strong>\u00a0shall take and subscribe the oath of office prescribed by law, before some officer authorized to administer oaths, and deposit the same with the official bond to be filed and preserved therewith. CRS 30-10-110<br \/>\n<strong>Coroner<\/strong>\u00a0no oath mentioned in statute CRS 30-10-601, (Civil Officers shall take and subscribe an oath or affirmation. Colorado Constitution Article XII, Section 8) ?<br \/>\n<strong>Deputy Coroner<\/strong>\u00a0Coroner is authorized to appoint one or more deputy coroners, who shall file with the county clerk and recorder the bond and oath of office required by law to be filed by the coroner. CRS 30-10-602<br \/>\n<strong>Sheriff<\/strong>\u00a0shall take and subscribe the oath of office prescribed by law, before some officer authorized to administer oaths, and deposit the same with the official bond to be filed and preserved therewith. CRS 30-10-110<br \/>\n<strong>Undersheriff<\/strong>\u00a0Sheriff shall appoint some proper person undersheriff of said county, who shall also be a general deputy. CRS 30-10-504<br \/>\n<strong>Sheriff\u2019s Deputies<\/strong>\u00a0each sheriff may appoint as many deputies as the sheriff may think proper. CRS 30-10-506<br \/>\n<strong>Sheriff\u2019s Deputies<\/strong>\u00a0shall take and subscribe the like oath of office as that required to be taken by the appointing officer (Sheriff) and shall deposit the same in the office where the oath of such officer is deposited. CRS 30-10-111<br \/>\n<strong>Surveyor<\/strong>\u00a0no oath mentioned in statute CRS 30-10-901. See CRS 38-44-105. (Civil Officers shall take and subscribe an oath or affirmation. Colorado Constitution Article XII, Section 8) ?<br \/>\n<strong>Surveyor&#8217;s Deputies<\/strong>\u00a0county surveyors shall have the authority to administer an oath or affirmation to deputies and assistants acting under them. CRS 30-10-907<br \/>\n<strong>Treasurer<\/strong>\u00a0shall take and subscribe the oath of office prescribed by law, before some officer authorized to administer oaths, and deposit the same with the official bond to be filed and preserved therewith. CRS 30-10-110<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Colorado_Oath_of_Office_Municipal_Officers\"><\/span>Colorado\u00a0Oath of Office,\u00a0Municipal Officers<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><strong>Municipal Officers<\/strong> elected or appointed in any municipality shall take an oath or affirmation, administered by the municipal judge, clerk, or another person who is designated by the governing body or who is authorized by law to administer oaths. CRS 31-4-401<\/p>\n<p style=\"text-align: justify;\">Municipal election judges must take a specialized oath or affirmation of office and may administer it to other election judges. CRS\u00a031-10-407<\/p>\n<p style=\"text-align: justify;\"><strong>Colorado Springs, Oaths, All Officers<\/strong>:\u00a0Every legislative, executive, and administrative officer of the City and all other employees required by law shall, before they enter upon the duties of their office, <strong>take, subscribe, and file<\/strong> with the <strong>Clerk<\/strong> an oath or affirmation to support the Constitution of the United States, the Constitution of the State of Colorado, and the <strong>Charter<\/strong> of the City of Colorado Springs, and to faithfully perform the duties of the office upon which they shall be about to enter. Colorado Springs City Charter 13-30<\/p>\n<p style=\"text-align: justify;\"><strong>Colorado Springs,<\/strong>\u00a0<strong>Oaths, Administrative Officers<\/strong>: Before entering into the duties of the office, the <strong>administrative officers<\/strong> of the City, and all other employees required by law, shall take an oath or affirmation of office, administered by the <strong>Mayor<\/strong> or the Mayor&#8217;s designee, to support the Constitution of the United States, the Constitution of the State of Colorado, and the Charter of the City of Colorado Springs, and faithfully to perform the duties of the office upon which they are about to enter. The oath or affirmation of office shall be subscribed and filed with the City Clerk. Colorado Springs City Code\u00a01.2.202<\/p>\n<p style=\"text-align: justify;\"><strong>Colorado Springs,<\/strong>\u00a0<strong>Oaths, Police<\/strong>: Upon issuance of a State of Colorado POST certification, each officer of the Police Department shall take an oath to support the Constitution of the United States, the Constitution of the State of Colorado and the Charter of the City of Colorado Springs, and to faithfully perform the duties and assignments of an officer of the Police Department.\u00a0Colorado Springs City Code 8.1.202<\/p>\n<p style=\"text-align: justify;\"><strong>Colorado Springs,<\/strong>\u00a0<strong>Oaths, Fire<\/strong>: Upon the successful completion of the required course of training at the Colorado Springs Fire Training Academy, each officer of the Fire Department shall take an oath to support the Constitution of the United States, the Constitution of the State of Colorado and the Charter of the City of Colorado Springs, and to faithfully perform the duties and assignments of an officer of the Fire Department.\u00a0Colorado Springs City Code 8.2.106<\/p>\n<p style=\"text-align: justify;\"><strong>Colorado Springs,<\/strong>\u00a0<strong>Oaths, Court<\/strong>: Before entering upon the duties of office, each employee of the court shall take and subscribe an\u00a0<span class=\"keyword\">oath<\/span>, before a <strong>Municipal Judge<\/strong>, that the employee will support the Constitution of the United States and the Constitution of the State of Colorado and the Charter and ordinances of the City and will faithfully perform the duties of the employee&#8217;s office.\u00a0Colorado Springs City Code\u00a011.1.105<\/p>\n<p style=\"text-align: justify;\"><strong>Colorado Springs,<\/strong>\u00a0<strong>Oaths, Municipal Judge<\/strong>: Before entering upon the duties of office, each Municipal Judge shall take and subscribe before the <strong>Mayor<\/strong> and file with the City Clerk, an oath and affirmation that the Judge will support the Constitution of the United States and the Constitution of the State of Colorado and the Charter and ordinances of the City, and that the Judge will faithfully perform the duties of the office.\u00a0\u00a0Colorado Springs City Code 11.2.104<\/p>\n<p style=\"text-align: justify;\"><strong>Colorado Springs,<\/strong>\u00a0<strong>Oaths, Presiding Judge<\/strong>: The Presiding Judge shall have the power to\u00a0administer oaths to elected municipal officials and others as authorized by law.\u00a0Colorado Springs City Code 11.2.103<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Colorado_Oath_of_Office_Special_District_Directors\"><\/span>Colorado\u00a0Oath of Office, Special District Directors<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><strong>Special District.<\/strong> Each elected or appointed director, except for\u00a0good cause shown, shall appear before an officer authorized to administer\u00a0oaths and take an oath The oath\u00a0may be administered by the county clerk, court clerk, any person authorized to administer oaths in this state, or by the\u00a0chairman of the board. CRS\u00a032-1-901<\/p>\n<p style=\"text-align: justify;\"><strong>Conservancy District.<\/strong> Each director shall take and subscribe to an oath before an officer authorized\u00a0to administer oaths. CRS 37-3-102<\/p>\n<p style=\"text-align: justify;\">The <strong>venue<\/strong> for a district includes the State of Colorado, County of [county name], and the name of the district.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"County_Officers_When_Office_Becomes_Vacant\"><\/span>County Officers,\u00a0When Office Becomes Vacant<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Every county office shall become vacant, on the happening of any one of the following events, before the expiration of the term of office:\u00a0The incumbent&#8217;s refusal or neglect to take his <strong>oath of office<\/strong>, to give or renew his official bond, or to deposit such oath and bond within the time prescribed by law. CRS\u00a030-10-105(1)(e)<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Exemption_from_Taking_Constitutional_Oath\"><\/span>Exemption from Taking Constitutional Oath<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">The Constitution expressly leaves it at the discretion of the legislature to exempt &#8220;<strong>inferior officers<\/strong>&#8221; from taking the prescribed oath of office. Exemption from the constitutional provisions requiring an oath may be not only express but may be gathered from the evident intention of the lawmakers.<\/p>\n<p style=\"text-align: justify;\">Where, by the law, there appears a manifestation of the intention of the legislature that an inferior officer should not be required to take an oath of office, there is, in our opinion, a sufficient exemption by law from taking the oath of office within the intent of the constitutional provision. School Directors v. People, 79 Ill. 511; Mills, American Notary Manual, section 99, 1904;\u00a0Mechem, Treatise on Law of Public Offices 257, 1890<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Unauthorized_Oath_of_Office_Void_Act\"><\/span>Unauthorized Oath of Office, Void Act<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Persons who are not <strong>notaries<\/strong> or other authorized officials should not administer oaths or affirmations if they are <strong>not authorized<\/strong> by law. Authorized officials should not administer oaths or affirmations for a spouse, partner, or relative.<\/p>\n<p style=\"text-align: justify;\"><strong>Corporations, LLCs, HOAs, <\/strong>and <strong>associations<\/strong> may wish to establish a relationship with a notary to administer the <strong>oath of office<\/strong> to elected directors and officers and to <strong>notarize records<\/strong> such as <strong>minutes<\/strong> of meetings, a <span style=\"text-decoration: underline;\"><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-incumbency-company-officers\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Certificate of Incumbency<\/strong><\/a><\/span> listing the current officers, <strong>contracts<\/strong>, <strong>leases<\/strong>, <strong>financial statements, employment applications,<\/strong> and <span style=\"text-decoration: underline;\"><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/business-records-affidavit\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>business record affidavits<\/strong><\/a><\/span>.<\/p>\n<p style=\"text-align: justify;\"><em>No one can doubt, that an oath administered by a person without authority is a <strong>void act<\/strong>. It imposes no legal obligation on the person swearing to state the truth, nor is he punishable under any law, for swearing falsely in such a case.<\/em> United States v. Bailey 34 U.S. (9 Pet.) 238, 257. (1835), U.S. Supreme Court Justice McLean dissenting.<\/p>\n<p style=\"text-align: justify;\"><em>An oath cannot be administered unless authorized\u00a0by the common law, or by some act of parliament.<\/em>\u00a0Sir Edward Coke (Lord\u00a0Coke), 3 Inst. 165 (1644) Institutes of the Laws of England, London<\/p>\n<p style=\"text-align: justify;\"><strong>Alabama<\/strong>: There is no provision in the state constitution or statutes for a sheriff to administer an oath of office. Conclusion: A <strong>sheriff<\/strong> is not authorized to administer an oath of office to his <strong>deputies<\/strong>. Attorney General Opinion 96-203, Jeff Sessions, Attorney General.<\/p>\n<p style=\"text-align: justify;\"><strong>Illinois<\/strong>:\u00a0A sheriff, in addition to any other person authorized by law, may administer the oath of office required of a deputy sheriff.\u00a055 ILCS 5\/3-6010<\/p>\n<p style=\"text-align: justify;\"><strong>New Jersey<\/strong>: All oaths and affirmations may be made and taken before a sheriff of any county.\u00a0NJ Rev Stat 41:2-1<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Uniform_Constitutional_Oath\"><\/span>Uniform Constitutional Oath<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">[update] Effective August 8, 2018, CRS 24-12-101(1), <strong>Form of Oath or Affirmation for Public Office<\/strong>, was revised by a passed Senate Bill SB 18-242, to <strong>harmonize<\/strong> all oaths of office found in various Colorado statutes to be uniform with the following wording:<\/p>\n<p style=\"text-align: justify;\"><em>I [name], do [select swear, affirm, or swear by the everliving God] that I will support the Constitution of the United States, the Constitution of the State of Colorado, and the laws of the State of Colorado, and will faithfully perform the duties of the office of [name of office or position] upon which I am about to enter to the best of my ability.<\/em><\/p>\n<p style=\"text-align: justify;\">If choosing to swear an <strong>oath<\/strong>, the person swearing shall do so with an <strong>uplifted hand<\/strong>.<\/p>\n<p style=\"text-align: justify;\">CRS 24-12-101(2) Requires the oath or affirmation for public office must be in <strong>writing<\/strong> and <strong>signed<\/strong> by the person taking the oath or affirmation.<\/p>\n<p style=\"text-align: justify;\">Disclaimer: This information is not legal advice. For legal advice, contact an attorney.<\/p>\n<p style=\"text-align: justify;\">Visit our website for <strong><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/mobile-notary\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-slimstat-async=\"false\" data-slimstat-callback=\"false\" data-slimstat-tracking=\"false\" data-slimstat-type=\"2\" data-slimstat-clicked=\"false\">Colorado Springs Mobile Notary<\/a><\/strong>\u00a0services or <strong><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/colorado-notary-training\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-slimstat-async=\"false\" data-slimstat-callback=\"false\" data-slimstat-tracking=\"false\" data-slimstat-type=\"2\" data-slimstat-clicked=\"false\">Colorado Notary Training<\/a>\u00a0<\/strong>classes.<\/p>\n<p style=\"text-align: justify;\">[Last-Modified Date 2022-02-16] updated to add RULONA notary laws, common law info, oath of office must be in writing and signed<\/p>\n<p style=\"text-align: justify;\">\u00a9 Copyright 2014 ABC Legal Docs, LLC All rights reserved. Do not copy. Citations welcome. Terms of Use apply.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Oath of Office Under Colorado notary law, a notary is authorized to administer an oath,\u00a0affirmation, or oath of office.\u00a0 An oath or affirmation is usually administered to a document signer, to certify that the statements written on a document are true and correct. Then the notary completes a notarial certificate, called a jurat, that is attached to the sworn statement.\u00a0 An affidavit is a common type of sworn statement.\u00a0 An oath or affirmation is part of the process for completing a sworn statement. A notary may administer an oath or affirmation without a document being signed, such as a verbal\u00a0oath <\/p>\n","protected":false},"author":1,"featured_media":3304,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[1091,1098,12],"tags":[26,49,1998,346,350,348,332,17,16,484,229,1345,1591,2569,347,2573,1589,355,1999,333,2188,2570,32,2571,5,322,36,334,349,2134,2568,2572],"class_list":["post-224","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-colorado-law","category-constitution","category-notary-law","tag-affidavit","tag-affirmation","tag-air-force-one","tag-annual-meeting","tag-bible","tag-bylaws","tag-certificate-of-incumbency","tag-colorado","tag-colorado-springs","tag-common-law","tag-constitution","tag-coolidge","tag-county-clerk","tag-deputy","tag-hoa","tag-home-rule","tag-inferior-officer","tag-judge","tag-kennedy","tag-llc","tag-lyndon-johnson","tag-mayor","tag-minutes","tag-municipal","tag-notary","tag-notary-law-2","tag-oath-of-office","tag-officer","tag-operating-agreement","tag-president","tag-sheriff","tag-special-district","has_thumb"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - 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