{"id":161,"date":"2013-12-01T22:33:31","date_gmt":"2013-12-02T05:33:31","guid":{"rendered":"http:\/\/abclegaldocs.com\/blog-Colorado-Notary\/?p=161"},"modified":"2025-12-03T18:42:46","modified_gmt":"2025-12-04T01:42:46","slug":"form-i-9-id-verification","status":"publish","type":"post","link":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/form-i-9-id-verification\/","title":{"rendered":"Form I-9 Employee ID Verification"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/form-i-9-id-verification\/#Form_I-9_Employee_ID_Verification\" >Form I-9 Employee ID Verification<\/a><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/form-i-9-id-verification\/#Authorized_Representative\" >Authorized Representative<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/form-i-9-id-verification\/#Acceptable_ID\" >Acceptable ID<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/form-i-9-id-verification\/#Receipt_Rule\" >Receipt Rule<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h1 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Form_I-9_Employee_ID_Verification\"><\/span><b><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/Form-I-9-employee-ID-verification-notary-320x200.jpg\"><img decoding=\"async\"  class=\"alignleft size-full wp-image-3804\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/Form-I-9-employee-ID-verification-notary-320x200.jpg\" alt=\"Form I-9 employee ID verification notary\" width=\"320\" height=\"200\" \/><\/a>Form I-9 Employee ID Verification<\/b><span class=\"ez-toc-section-end\"><\/span><\/h1>\n<p style=\"text-align: justify;\" align=\"left\"><strong>USCIS<\/strong> <strong>Form I-9<\/strong> is completed by a <strong>new hire<\/strong> employee and the new employer.\u00a0 When a new hire employee is located in a <strong>remote location<\/strong>, away from the employer&#8217;s location, the employer may choose to designate a person or company to serve as the <strong>employer&#8217;s agent<\/strong>.<\/p>\n<p style=\"text-align: justify;\" align=\"left\">The employer&#8217;s agent meets with the new hire employee, <strong>verifies<\/strong> the <strong>identification<\/strong> presented by the new employee, and then completes the required sections of the Form I-9.\u00a0 Instructions are provided with the form.<br \/>\n<!--more--><\/p>\n<p style=\"text-align: justify;\" align=\"left\">A <strong>notary<\/strong> may be called to perform this service because the notary is familiar with checking identification as part of a notary transaction.\u00a0 The Form I-9 does not require <strong>notarization<\/strong> and a notary is not required.<\/p>\n<h2 style=\"text-align: justify;\" align=\"left\"><span class=\"ez-toc-section\" id=\"Authorized_Representative\"><\/span>Authorized Representative<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\" align=\"left\">We offer <span style=\"text-decoration: underline;\"><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/form-i9-verification\/\"><b>Form I-9 Employment Eligibility Verification<\/b><\/a><\/span> services, as an employer&#8217;s authorized designated agent, not as a notary.\u00a0 An <b>Authorized Representative agreement<\/b> is required. If you do not provide an agreement, the agreement and terms on our website shall apply.<\/p>\n<p style=\"text-align: justify;\" align=\"left\"><b>Please Note<\/b>: Since Form I-9 does not require a notary, there is no procedure described for notarization in the <strong>USCIS<\/strong> <b>Form I-9 Employer Handbook M-274<\/b>.\u00a0 A notary may not sign the form and then notarize his\/her own <strong>signature<\/strong>.\u00a0 A notary acts as a <strong>public official<\/strong> on behalf of the state, not as an agent.<\/p>\n<h2 style=\"text-align: justify;\" align=\"left\"><span class=\"ez-toc-section\" id=\"Acceptable_ID\"><\/span>Acceptable ID<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\" align=\"left\">For Form I-9 <strong>ID verification<\/strong>, the new employee will need to present original documents, not copies, for verification of <strong>identity<\/strong> and <strong>employment authorization<\/strong>.\u00a0 (A <strong>certified copy<\/strong> of a birth certificate is allowed.)<\/p>\n<h2 style=\"text-align: justify;\" align=\"left\"><span class=\"ez-toc-section\" id=\"Receipt_Rule\"><\/span>Receipt Rule<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\" align=\"left\">If a required document has been lost, stolen or damaged, the employee should apply to get a <strong>replacement<\/strong> document and keep the <strong>receipt<\/strong>.\u00a0 <b>The receipt must be issued by the originating agency or authority, indicating that a replacement document has been requested.<\/b><\/p>\n<p style=\"text-align: justify;\" align=\"left\">The receipt may be used as <strong>temporary proof<\/strong> of employment eligibility, in lieu of original documents.\u00a0 The employee must present a replacement document, or another acceptable document, within 90 days.<\/p>\n<p style=\"text-align: justify;\" align=\"left\">For more information on the &#8220;<strong>receipt rule<\/strong>&#8221; see the <a title=\"Form I-9, examples of receipt rule\" href=\"https:\/\/abclegaldocs.com\/Downloads_large2\/Form_I-9_Receipt_Rule.pdf\"><b>example of receipt rule<\/b><\/a> and the &#8220;<strong>Special rules for receipts<\/strong>&#8221; in Title 8, Section 274A.2 (b)(1)(vi)(A), in the <strong>Code of Federal Regulations<\/strong> (<strong>CFR<\/strong>) at <a title=\"Form I-9, Special Rules for Receipts\" href=\"https:\/\/www.law.cornell.edu\/cfr\/text\/8\/274a.2\"><b>www.law.cornell.edu\/cfr\/text\/8\/274a.2<\/b><\/a>.<\/p>\n<p style=\"text-align: justify;\" align=\"left\">Contact us for help with <strong>USCIS<\/strong> <span style=\"text-decoration: underline;\"><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/form-i9-verification\/\"><strong>Form I-9<\/strong>\u00a0<strong>employee ID verification<\/strong><\/a><\/span>.<\/p>\n<p style=\"text-align: justify;\">Visit our website for <strong><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/mobile-notary\/\" data-slimstat-async=\"false\" data-slimstat-callback=\"true\" data-slimstat-tracking=\"true\" data-slimstat-type=\"2\" data-slimstat-clicked=\"false\">Colorado Springs Mobile Notary<\/a><\/strong>\u00a0services or <strong><a href=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/colorado-notary-training\/\" data-slimstat-async=\"false\" data-slimstat-callback=\"true\" data-slimstat-tracking=\"true\" data-slimstat-type=\"2\" data-slimstat-clicked=\"false\">Colorado Notary Training<\/a>\u00a0<\/strong>classes.<\/p>\n<p style=\"text-align: justify;\">[Last-Modified Date 2017-03-18] add review schema,\u00a0fix page links, remove E-verify, Colorado LWS<\/p>\n<p style=\"text-align: justify;\">\u00a9 Copyright 2013 ABC Legal Docs, LLC All rights reserved. Do not copy. Citations welcome. Terms of Use apply.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Form I-9 Employee ID Verification USCIS Form I-9 is completed by a new hire employee and the new employer.\u00a0 When a new hire employee is located in a remote location, away from the employer&#8217;s location, the employer may choose to designate a person or company to serve as the employer&#8217;s agent. The employer&#8217;s agent meets with the new hire employee, verifies the identification presented by the new employee, and then completes the required sections of the Form I-9.\u00a0 Instructions are provided with the form.<\/p>\n","protected":false},"author":1,"featured_media":3804,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[1099,8,1092],"tags":[87,45,279,276,275,274,272,278,194,5,281,280,277,271,273,282],"class_list":["post-161","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-federal-law","category-how-to","category-legal-forms","tag-agent","tag-agreement","tag-authorization","tag-e-verify","tag-employee","tag-employer","tag-form-i-9","tag-handbook","tag-id","tag-notary","tag-receipt-rule","tag-replacement","tag-representative","tag-uscis","tag-verification","tag-work-status","has_thumb"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - 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