Notary Training, Education
The NNA Notary Public Code of Professional Responsibility, Principle 10, covers the duty of a notary to seek notary training and continuing education, to assist others by dispensing knowledge and to report notary misconduct. It states: The Notary shall seek instruction on notarization, and keep current on the laws, practices and requirements of the notarial office.
Article A: Seeking Knowledge
X-A-1: Studying Official Literature Essential
The Notary shall study all official pamphlets, handbooks, manuals and other literature pertaining to the performance of notarial acts in the Notary’s jurisdiction.
X-A-2: Studying Laws and Regulations Essential
The Notary shall study all laws, regulations and official directives that pertain to the performance of notarial acts in the Notary’s jurisdiction.
X-A-3: Supplemental Guidance Often Necessary
In order to achieve a solid understanding of the basic principles and practices of notarization, the Notary shall be proactive in seeking out expert guidance and in supplementing any official training or materials with those provided by respected educational institutions and professional organizations.
X-A-4: Continuing Education Essential
The Notary shall keep current on new laws and regulations and on any other developments that affect the performance of notarial acts in the Notary’s jurisdiction.
Article B: Dispensing Knowledge
X-B-1: Providing Expertise to Others
The Notary shall freely provide notarial expertise to less experienced Notaries and step forward to offer needed corrective advice on the proper performance of notarial acts.
Article C: Maintaining Standards
X-C-1: Reporting Misconduct
The Notary shall report to the commissioning authority violations of the statutes, regulations and directives governing the conduct of Notaries.
Colorado Notary Training
As a Colorado Notary Training instructor, I spend time every day reading notary forums, blogs, books, articles and websites to increase my Colorado notary knowledge and my notary knowledge of other states. I have also read historical laws going back to the first notaries appointed in Colorado Territory from 1861 up until current Colorado notary laws.
I have taught many notary students, helping them to gain notary knowledge needed to pass the Colorado notary exam and to serve as a notary employee or to start a part-time or full-time notary business.
Most notary training students have a good attitude and are eager to learn notary laws and best practices to avoid notary liability due to errors and omissions. Some students call or send email when they have a notary question. I am glad to provide continuing education and support to my students, but I do not give legal advice. I also serve as a Colorado notary mentor for the National Notary Association (NNA).
Occasionally, I encounter a notary with a bad attitude or unethical behavior, who doesn’t seem interested in learning and following notary laws and best practices. If I discover a notary who is committing a violation of notary laws, I will report the notary misconduct to the Secretary of State (SOS) for disciplinary action, which may include an admonishment, suspension or revocation of a notary commission, and possibly criminal charges.
Professional notaries should seek continuing education and training and maintain professional standards and best practices throughout their careers.