Notarized Minutes of Meetings

Notarized Minutes of Meetings

Don’t forget to keep minutes of initial, annual, and special meetings for your business.  State laws vary, so be sure to follow the business record keeping laws for your state.

ABC Legal Docs logoFailure to follow required record keeping formalities may expose you to claims that your business is merely an alter ego of you, and may pierce the veil of protection for your corporation or LLC, exposing you to personal liability for claims or lawsuits against your business.

It is simple to record minutes of your business meetings to document that your business is an operating legal entity, separate from your personal affairs.

Mobile Notary

You can request a mobile notary to attend the end of your meeting to create notarized minutes, or take the minutes to a notary soon after your meeting.

The minutes may be designed as a sworn statement, or affidavit, and then signed as notarized minutes, providing your sworn statement of the date, time, resolutions and actions taken at the meeting.  Keep the notarized minutes in your business records.  The notary will also have an entry in the notary journal showing that the notarized minutes were completed.

If you elect officers at a meeting, the notary can administer an oath of office.
Caution: Only public officials with authority can administer a valid oath of office.

See our website for a sample PDF form for Notarized Minutes of a Meeting.

Visit our website for Colorado Springs Mobile Notary services
or Colorado Notary Training classes.

Don’t forget to keep minutes of initial, annual, and special meetings for your business.  State laws vary, so be sure to follow the business record keeping laws for your state.  Failure to follow required record keeping formalities may expose you to claims that your business is merely an alter ego of you, and may pierce the veil of protection of your corporation or LLC, exposing you to personal liability for claims or lawsuits against your business.

It is simple to record minutes of your business meetings to document that your business is an operating legal entity, separate from your personal affairs.

You can request a mobile notary to attend the end of your meeting to notarize your minutes, or take the minutes to a notary soon after your meeting.  The minutes may be designed as a sworn statement, or affidavit, and then notarized, providing your sworn statement of the date, time and actions taken at the meeting.  Keep the minutes in your business records. The notary will also have an entry in the notary journal that the affidavit of meeting minutes was notarized.

If you elect officers at a meeting, the notary can administer an oath of office.

See our website for a sample PDF form for Notarized Minutes of a Meeting.

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