Form I-9 Verification
Form I-9 Authorized Agent for Employer, E-Verify®
Any request, information or payment received from employee, shall be deemed as received from the employer, with the new employee acting as an agent, on behalf of employer. Payment received shall be evidence of employer and employee review and acceptance of services rendered. (See Form I-9, and Form I-9 Instructions, revised 2016-11)
E-Verify® is a registered trademark of U.S. Department of Homeland Security.
No Notarization Required
Please Note: Form I-9 does not require notarization and there is no procedure described for notarization in the USCIS Form I-9 Employer Handbook M-274. A notary may not sign the Form I-9 or other form and then notarize his/her own signature on the same document.
A notary stamp or seal may only be applied when a lawful notarial act is performed, not as evidence of notary status. A notary acts as a public official on behalf of the state government, not as your private agent.
For Form I-9 verification, you may designate someone to act as your agent or authorized representative. A person who is a notary is often used because they are considered trustworthy and are familiar with checking identification, not because notarization is needed.
USCIS.gov instructions: When acting as an authorized representative for the employer, to perform ID verification, the notary does not attach a notary seal to Form I-9, nor use the title of notary public.
Warning 1: Do not attempt to pay, deceive, influence or threaten a notary to commit or assist in an unlawful act, or you may face felony charges of attempting to bribe or influence a public official.
Warning 2: Do not create or require additional forms, documents, procedures, or notary seal requirements that are not required by USCIS. Only a licensed attorney may create legal documents. Office workers creating legal forms without a law license may be charged with Unauthorized Practice of Law (UPL).
See USCIS I-9 Central website FAQ section at: http://www.uscis.gov/i-9-central/i-9-central-questions-answers/faq/i-hire-my-employees-remotely-how-do-i-complete-form-i-9
We have passed the Department of Homeland Security (DHS) E-Verify training and exam.
For new employees, we recommend that you run a free Self Check to check your current employment eligibility status before you complete Form I-9. Once you complete the Self Check, then contact us to set an appointment to complete your Form I-9.
Original ID Required
For Form I-9 verification, you will need to present original documents, not copies, for verification of your identity and employment authorization. (A certified copy of a birth certificate is allowed.) If your documents have been lost, stolen or damaged, you should apply to get replacement documents and keep your receipt. The receipt must be issued by the originating agency or authority, indicating that a replacement document has been requested.
Your receipt may be used as temporary proof of employment eligibility, in lieu of original documents. The employee must present a replacement document, or another acceptable document, within 90 days. For more information on the “receipt rule” see example of receipt rule and the “Special rules for receipts” in Title 8, Section 274A.2 (b)(1)(vi)(A), in the Code of Federal Regulations at www.law.cornell.edu/cfr/text/8/274a.2.
Form I-9 Deadlines
New employees must complete Form I-9, Section 1, by the first day of work for pay. The employer or authorized representative must complete Section 2, within 3 business days of the first day of work for pay. For example, if you start a new job on Monday, then Section 2 must be completed by Thursday. We may decline or require written employer approval to proceed if you have missed any deadline. A signed, dated note, explaining the reason for the delay, should be attached. See Penalties for Form I-9 Violations.
For employers, we can enroll your company as our new client on E-Verify® for a setup fee of $30. You will complete a client registration form and designate us as your E-Verify® Employer Agent. The annual client renewal fee is $20. This will allow your company to outsource Form I-9 processing for new hires, so you can focus on your business.
E-Verify® Posters, Right to Work Posters
Click image to view PDF poster in English or Spanish.
Colorado Affirmation of Legal Work Status (Repealed)
Effective August 10, 2016, Colorado employers no longer need to complete and maintain the Colorado Affirmation of Legal Work Status, per CRS 8-2-122. Signed into law on June 8, 2016, House Bill 16-1114 repeals the state statutory provisions that duplicated much of the employment verification requirements of the federal Form I-9.
Call Jerry or send email for help with Form I-9, Self Check, E-Verify®, or other employment ID verification.
Form I-9 Employee ID Verification
Form I-9 Employee ID Verification
Colorado Affirmation of Legal Work Status