Electronic Notary, E-Notary Colorado

Electronic Notary, E-Notary Colorado

Colorado notary law allows a Colorado notary to apply to become an electronic notary or e-notary.  The notary must be currently in good standing, must study the Colorado laws for electronic notarization, Colorado Notary Lawand submit an online application to the Colorado Secretary of State (SOS).  There is no training or exam required, and there is no application fee.

Electronic notarization is used on electronic documents that are signed electronically by the customer and then notarized electronicallyPaper documents are not used.  E-notarization does not mean remote notarization.  All requirements of a “wet ink” paper notarization must be met.

Physical Presence

The customer must meet in person (physical presence) with the e-notary and provide satisfactory identification.  There must be a notary certificate on the document.  There must be no blank spaces in the document.  The e-notary follows the normal procedure for an acknowledgment, oath or affirmation with the customer.

Document Authentication Number (DAN)

The e-notary attaches an electronic notary signature and a unique Document Authentication Number (DAN), issued to that notary by the SOS.  Fifty DANs are issued at a time.

The DAN consists of two parts: the notary’s ID number, followed by a random number, generated by the SOS.  The DAN is the legal equivalent of using a notary seal or embosser on a paper document.

The notary records the transaction in the notary journal, including the Document Authentication Number.

Electronic Notary Fee

The maximum notary fee allowed for notarizing a paper document is $5.
The maximum notary fee allowed for notarizing an electronic document is $10.

Currently, there is limited use of electronic notarization, but it is expected to grow over time.

We offer Colorado electronic notary services.

[Some states, including Virginia, are pioneering the use of remote notarization by video.]

Visit our website for Colorado Springs Mobile Notary services
or Colorado Notary Training classes.

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