Best Practices, Notary Public Code of Professional Responsibility

notary best practicesBest Practices, Notary Public Code of Professional Responsibility

In addition to following notary laws, a professional notary should also follow widely accepted industry best practices.  We recommend that notaries follow these guiding principles:
(published by the National Notary Association, NNA)

Guiding Principles

1. The Notary shall, as a government officer and public servant, serve all of the public in an honest, fair and unbiased manner. (See Discrimination in Places of Public Accommodation.)

2. The Notary shall act as an impartial witness and not profit or gain from any document or transaction requiring a notarial act, apart from the fee allowed by statute.

3. The Notary shall require the presence of each signer and oath-taker in order to carefully screen each for identity and willingness, and to observe that each appears aware of the significance of the transaction requiring a notarial act. (See Awareness and Willingness Screening.)

4. The Notary shall not execute a false or incomplete certificate, nor be involved with any document or transaction that is false, deceptive or fraudulent.

5. The Notary shall give precedence to the rules of law over the dictates or expectations of any person or entity.

6. The Notary shall act as a ministerial officer and not provide unauthorized advice or services.

7. The Notary shall affix a seal on every notarized document and not allow this universally recognized symbol of office to be used by another or in an endorsement or promotion.

8. The Notary shall record every notarial act in a bound journal or other secure recording device and safeguard it as an important public record. (See Keeping a Notary Journal.)

9. The Notary shall respect the privacy of each signer and not divulge or use personal or proprietary information disclosed during execution of a notarial act for other than an official purpose.

10. The Notary shall seek instruction on notarization, and keep current on the laws, practices and requirements of the notarial office.

Follow laws, use reasonable care and follow notary best practices to avoid problems.  Business owners should also follow business best practices.

Visit our website for Colorado Springs Mobile Notary services or Colorado Notary Training classes.

[Last-Modified Date 2017-05-18] add review schema, add page links, new image

Best Practices, Notary Public Code of Professional Responsibility
  • Best Practices, Notary Public Code of Professional Responsibility
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